Give each function its own brief
For each gathering, note its purpose, participants, sequence, location and priorities. This protects the character of each occasion and avoids carrying assumptions from one function into another.
Track the connections
Maintain one shared view of overlapping guests, travel, clothing or ceremonial items, setup responsibilities and decisions that affect more than one date. Mark the owner of each dependency.
Review the whole run
Before each function, confirm the details that have changed and the next handoff. Keep one current schedule and identify who can make practical decisions if a lead contact is unavailable.
TAKE INTO THE NEXT CONVERSATION
A short checklist
- Create a separate brief for every function
- List shared guests, items, contacts and travel
- Assign one owner to each cross-function dependency
- Review changes before every event date
KEEP IN VIEW
Important considerations
- Ceremonies and customs vary between families; ask participants how each function should be observed.
- Avoid assuming the same guest list, dress expectations or programme applies to each function.
Ask the people responsible for the details.
- Which details are unique to this function?
- What needs to move or be communicated between dates?
- Who can approve a practical change on the day?
Bring your questions to Plan Your Event.
Share what is decided, what is flexible and which services you want to discuss. Preferences are not confirmed offers or availability.
Plan Your Event