Plan from the guest perspective
Walk through how someone receives the invitation, finds the venue, arrives, understands the programme and moves through the space. Note where guests may need directions or a host to help.
Make information specific
Share accurate times, transport guidance, dress expectations and any ceremony context guests have asked for. If a detail is not confirmed, say so rather than presenting a guess as final.
Consider different needs
Ask discreetly about access, seating or communication requirements through an appropriate private channel. Share only the necessary details with the people arranging the space.
TAKE INTO THE NEXT CONVERSATION
A short checklist
- Confirm address, arrival time and transport notes
- Explain the day’s sequence and any guest participation
- Check step-free access and seating information with the venue
- Identify a host guests can approach for help
KEEP IN VIEW
Important considerations
- Guest access requirements are personal information; limit who receives details and how long they are retained.
- Do not promise access arrangements until the venue confirms them.
Ask the people responsible for the details.
- What might a first-time visitor find unclear?
- How will guests learn about timing changes?
- Who can answer access or arrival questions?
Bring your questions to Plan Your Event.
Share what is decided, what is flexible and which services you want to discuss. Preferences are not confirmed offers or availability.
Plan Your Event