Capture what is known
Record the event purpose, approximate date or period, location, guest range and services under consideration. Mark unknown details as open rather than filling them with assumptions.
Assign decisions and dependencies
For each open choice, note who can confirm it and what other decisions depend on it. This makes the next conversation clear and limits conflicting versions.
Review the full guest journey
Consider arrival, ceremony or programme, food, transitions and departure in sequence. Note what information guests need and which arrangements require venue confirmation.
TAKE INTO THE NEXT CONVERSATION
A short checklist
- Write a one-sentence purpose
- Separate confirmed facts from open questions
- Assign a person and next step to each decision
- Review timing, arrival, food and transitions together
KEEP IN VIEW
Important considerations
- Share the brief only with people who need it; keep private customer or guest details in an appropriate private channel.
- Update one shared copy and include a last-updated date.
Ask the people responsible for the details.
- What must be decided next?
- Who has authority to confirm each item?
- Which choices depend on the venue or another provider?
Bring your questions to Plan Your Event.
Share what is decided, what is flexible and which services you want to discuss. Preferences are not confirmed offers or availability.
Plan Your Event
