Describe the atmosphere by moment
Note how the room should feel during arrivals, ceremony, dining and later programme moments. Reference images can help communicate warmth, focus or brightness without assuming a particular fixture.
Protect visibility and comfort
Consider whether guests can see speakers, food, steps and exits. Check glare, flicker sensitivity and the effect of strong light on photographs or video if those are planned.
Confirm the technical plan
Ask the venue about power, rigging, permitted fixtures, operating controls and the person responsible for changes. Keep decorative lighting coordinated with any sound or stage plan.
TAKE INTO THE NEXT CONVERSATION
A short checklist
- List lighting needs for each event phase
- Keep steps, exits and speakers visible
- Check venue power and installation rules
- Name who controls any scene changes
KEEP IN VIEW
Important considerations
- Venue technical rules and safety requirements take precedence over a visual reference.
- Do not assume equipment, rigging or an operator is included in a service.
Ask the people responsible for the details.
- Which areas need functional light at all times?
- What controls or equipment does the venue permit?
- Who will coordinate lighting changes with the programme?
Bring your questions to Plan Your Event.
Share what is decided, what is flexible and which services you want to discuss. Preferences are not confirmed offers or availability.
Plan Your Event
